11th Annual HBCU Run/Walk Volunteer Instructions

Saturday, June 30th, 2018 8:00am

Piedmont Park, Charles Allen Drive, Atlanta, GA, 30309
Thank you for volunteering in this year’s HBCU Run/Walk. We are excited to have you be a part of a truly one of a kind amazing race. The theme, Run For You, Run For Them, Run For Us, highlights our three-fold purpose: Run For You embodies the health aspect and the importance of getting active, Run For Them represents the scholarship dollars raised for future students of the great participating HBCUs, and Run For Us represents the strength and success we achieve when we work together. The race continues to grow and is in the top 5% largest races in Atlanta. It has now become the premier event for HBCU Alumni to unite, contribute and energize. None of our success would be possible without the continued support of our participants, sponsors, vendors and volunteers. This is a 100% volunteer effort and we appreciate everyone's commitment to this event. We thank you and our scholarship recipients thank you. We look forward to seeing you on race day, rain or shine! Now on to the volunteer race day details! Please reference the layout and route guide located towards the end of this document.

VOLUNTEER INSTRUCTIONS



Volunteer Captains

Plan to arrive no later than 5:45 AM to check in and receive your vest and lanyards for volunteers as well as Walkie Talkies (if needed).

Once you have received your items, please proceed to the volunteer rally point show below to meet your team members who will begin arriving at 6 AM (reference volunteer map for meeting location).

All Volunteer Captains will proceed to their stations with their volunteers by 6:30 AM. You are not obligated to provide volunteer lanyards to volunteers who show up after 6:30 AM.

Volunteers

Plan to arrive no later than 6:00 AM to check and receive the lanyards from your volunteer captain as well as Walkie Talkies (if needed).

WALKIE TALKIE CHANNEL

· Channel 4 – General
· Channel 8 – Emergency

You will meet your Volunteer Captain at the volunteer rally point shown below (reference volunteer map) to meet your team members who will begin arriving at 6 AM.

All Volunteers will proceed to their stations with their Volunteer Captains at 6:30 AM. Volunteers who arrive after 6:30 AM may not receive lanyards from their Volunteer Captain.

PLEASE NOTE: YOU MUST TURN IN YOUR LANYARD AT THE END OF THE EVENT TO RECEIVE YOUR T-SHIRT.

Please arrive at your designated time and sign-in location and give yourself ample time for parking. Absolutely no parking in the park. This is strictly enforced.

If you are volunteering along the route (water station 1 or water station 2), please report directly to that station's sign in location at the designated time. Please make sure to clean up your area prior to departing.

If you arrive at the designated, time above and cannot find your Team Captain please find Dr. Judy Days Dee or one of the Volunteer coordinators at the Customer Service area for further instructions.

Please Refer To Volunteer List Below To Contact Your Volunteer Captain Prior To The Race:

Volunteer Site Map Below:
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TRANSPORTATION


Piedmont Park is located approximately 2 miles northeast of downtown Atlanta. The park runs along 10th Street and Piedmont Avenue in midtown Atlanta.

WHILE SOME PARKING WILL BE AVAILABLE CLOSE TO THE PARK, IT IS EXPECTED TO BE EXTREMELY LIMITED BECAUSE ALL RESIDENTIAL STREETS AROUND THE PARK WILL BE CLOSED TO NON-RESIDENTS. PARTICIPANTS ARE STRONGLY ENCOURAGED TO RIDE MARTA, WALK, BICYCLE, UBER/LYFT OR CARPOOL WITH OTHERS TO CONSERVE THE SMALL NUMBER OF AVAILABLE PARKING AND TO AVOID TICKETING, BOOTING OR TOWING.

Parking at Park Tavern

Park Tavern is located at 500 10th St NE, Atlanta, GA 30309. Parkside Parking Solutions manages the parking lot adjacent to Park Tavern in Midtown Atlanta. Parking is $5 or more and based on availability.

The best way to get to the run is on MARTA

Participants are strongly encouraged to take MARTA to either the Midtown or Arts Center stations. Both locations are just a few blocks from the Park. MARTA is $2.50 per trip with a $1.00 one-time fee for a breeze card. For more information on stations, fares or directions, call Marta’s Customer Information Center at 404-848-5000, or visit www.itsmarta.com

Directions to Piedmont Park from Marta

· Upon exiting the Midtown Station, take 10th Street towards Peachtree Street and continue on 10th until you reach Piedmont Avenue. Turn left on Piedmont Avenue and walk two blocks to the 12th and 14th Street gates of Piedmont Park (or you can continue walking on 10th Street and the park will soon be on your left side).

· Exit the Arts Center Station heading south on West Peachtree street for one block. Head east (go left) on 14th Street for three blocks until you reach the 14th Street entrance to the Park.

BY BIKE/ON FOOT

Park entrances open to pedestrians and cyclists include:

•Park Drive Bridge (access Park Drive from Monroe Drive)
•10th Street & Charles Allen (park runs along 10th Street from just west of Monroe Drive on 10th Street to a block short of Piedmont Avenue & 10th Street)
•Piedmont Avenue & 12th Street •Piedmont Avenue & 14th Street

BY UBER/LYFT

UBER and LYFT are excellent choices for getting you to and from Piedmont Park. If you have never tried either ride services before, now is the time.

BY CAR

Parking at Park Tavern

Park Tavern is located at 500 10th St NE, Atlanta, GA 30309. Parkside Parking Solutions manages the parking lot adjacent to Park Tavern in Midtown Atlanta. Parking is $5 or more and based on availability.

Parking at Grady High School

Parking is available directly accross from Piedmont Park on 10th Street at Grady High School. Parking is $10.

**Please note that a parking fee will be charged by the operators of the above parking decks.

These streets are now designated Residential Parking Only and you WILL be booted or towed. We don’t want your race experience to end on a negative note, so please make arrangements for alternative transport.

SAGE Parking Facility

The SAGE Parking Facility on Evelyn St NE off of Monroe Drive NE is operated by the Atlanta Botanical Garden and is available for visitors to Piedmont Park and the Garden. Please note that a parking fee will be charged by the operators of the above parking deck.

ALERT: Do NOT park on the residential streets surrounding Piedmont Park

If you haven’t already, please take a brief moment to like our HBCU Run Walk Facebook page. You’ll find up to date content, contests and more including our FAQs and up to date information regarding results, pictures, etc. Engagement has been amazing (we are a lively bunch) and we want to continue to grow our social media presence. It's a great way to show our sponsors how active and supportive we truly are for this race.

We also launched our HBCU Run Walk Instagram page last year! Please follow us to get the latest pictures and insight. Thank you kindly.
Please reference chart below for information related to your Volunteer Captain and duties:

Activities Team Captain (Name) Co - Team Captain (Name) Team Captain (email) Co-Team Captain (email) Team Captain (Phone #) Description
Assist Security Detail Joe McNeil joemcneil@aol.com 404-557-3947
Race DJ (Dee Jay) - Coordinator Dan Ford danielwford@comcast.net 404-658-9430 Secure and Direct DJ
Race Company Liaison Joe Rowell joserowell@gmail.com 617-669-5075 Consult and Support RaceCompany
Race Traffic - Course Marshal Joe Rowell joserowell@gmail.com 617-669-5075 Make sure route is free of all unauthorized vehicles -  Ensure safety
Time Runners / Mile Marker Elgin Mazone elgin_mazone@yahoo.com 678-266-8265 Put up a physical sign to let the runner/walker know what mile they have reached
Segment and organize Runners/Walkers on Race Day Raquel Watson  raquel_watson@live.com  404-747-0562 Volunteers assist race staff in preparing and securing start corrals, controlling pre-race start crowds, and assisting with corral control and movement during the wave start.
Start Line 5K Raquel Watson  raquel_watson@live.com  404-747-0562 Volunteers assist race staff in directing crowd to start line
Course Monitor Stations/Route Runners & Traffic Elgin Mazone elgin_mazone@yahoo.com 678-266-8265 Responsibility as a Course Marshal is to ensure the runners have a safe run and ensure that no vehicular traffic (other than official vehicles) enters the course. You will be placed at specific locations on the course that are key for the race.
Race Day Logistics Joe Rowell joserowell@gmail.com 617-669-5075 Please keep a watchful eye on traffic and cheer on the
Pick up Food and Beverages Cathy Brackett cathybrackett@hotmail.com 404-662-1569 Runners as they go by. 
Inventory Tamara Nelson Tamarachnelson@gmail.com 770-572-2325 Acount for all race inventory
Mile Markers Elgin Mazone elgin_mazone@yahoo.com 678-266-8265 Hold signs up to let runners and walkers know what mile reached
State Farm Volunteers Nykieria Chaney Brigette Gary nykieria.chaney.t26k@statefarm.com Manage kid zone
Customer Service Marquita Cain simonemc2000@yahoo.com 404-226-0222 Support setting up customer service and directing guest to the proper station
Special Assignments Coord Marsha Stewart ml_taylor19@hotmail.com 770-598-7795 Excute all special assigments
Clean up Joe Rowell joserowell@gmail.com 617-669-5075 Assist logistics company with break down of equipment and removal of debris
Verizon Volunteers Food set up and popcorn station (start popping at 6:30 AM)
Food Delivery Cathy Bracket cathybrackett@hotmail.com 404-662-1569 Deliver food day of race
Media  Chaundra Puckett  bnttbell@yahoo.com brigette.gary.ktdy@statefram.com 228-365-8733 Mass communcation-Radio, TV & Magzs releases
Parking Coordinator Joe Rowell   joserowell@gmail.com Direct parking for race marshals and put out parking signs
Coca-Cola Volunteers Alex Ebanks aebanks@coca-cola.com 470-522-0039 Assist with the dispersement of hydration and support of remote water stations
Food Setup/Hand out Cathy Bracket cathybrackett@hotmail.com 404-662-1569 Set up and distribute food and snacks to runners and walkers
Portables Coordinator Joe Rowell joserowell@gmail.com 404-658-9430 Secure portables and note on park layout
Run of Show Coordinator Chaundra Luckett Chaundra.luckett@acfb.org 404-658-9430 Design and excute the entire day of show
Assist Sponsors with Tent/Table Assignment Wilburn Eason wjeason@aol.com 865-385-4168 Provide support to sponsors and vendors as needed
Health Fair Dominic Jefferson drjnick2003@yahoo.com 678-793-6425 Provide support to setup and break down of Health Fair
Race Management Coordinator Joe Rowell joserowell@gmail.com 617-669-5075 Support Vendors in park
Park Set Up Joe Rowell joserowell@gmail.com 404-326-6056 Provide support to the setup of Alumni Row
EMT  Timothy Ellsberry Tells14@aol.com 404-658-9430 Provide Walkie Talkie support to EMT centralized station
Race Marshall Coordinator Jackie Ward jackie.ward@lexisnexisrisk.com 404-326-6056 Secure Race Marshals for 5KRun/Walk and Set up 
T-Shirt Sales Marsha Stewart ml_taylor19@hotmail.com 770-598-7795 Provide support in security and distribution of tshirts
Bring Materials on Race Day Frank Carroll frankrph5@aol.com 205-907-0500 Bring race materials to park
Run Start Coordinator Raquel Watson Trina Bell  raquel_watson@live.com  404-747-0562 Set up Start line, Segment & Organize runners /walkers and ensure safety
Warm Ups Tasha Responsible for warm up exercise for all runners and walkers
Volunteer Coord Dr. Judy Days-Dee Jdays2@bellsouth.net 404-683-8869 Assign Volunteers
Large Group Coord Marsha Stewart ml_taylor19@hotmail.com 770-598-7795 Support group setup
Alumni Row Coord Joe Rowell joserowell@gmail.com 617-669-5075 Set up Alumni Row and Village
Race Awards & Metals Jackie Ward jackie.ward@lexisnexisrisk.com 404-326-6056 Order all race metals and awards
Golf Cart Drivers Erinn Rowell erinn.rowell@blueroseconsultinglic.com 678-607-5830 Assign golf cart drivers on race day
Walkie -Talkies -Cordn Dr. Judy Days-Dee Jdays2@bellsouth.net 404-683-8869 Assign walkies to all captains
Race Day Financial Team Tamara Nelson Tamarachnelson@gmail.com 770-572-2325 Collection of all funds, donations, and student scholarship forms
Student Volunteers Chelsea Scarlett Chelsea_scarlett@gmail.com 678-644-4467 Assign Student Volenteers to Captains
Water Station 1 - Piedmont Ave Janet Ingram ingram_janay@columbusstate.edu 770-653-2836 Provide water to runners
Water Station 2 - Monroe Drive Nicole Greene fosterng3@gmail.com 678-231-1897 Provide water to runners
Water Station 3 - Finish Line Aviva Seabrook aviva1231@gmail.com 678-315-4273 Provide water to runners
Recycle Bin Coordinator Joe Rowell joserowell@gmail.com 404-658-9430 Secure recycle items day of race
Volunteer Coord Assistant Trina Bell trina.bell@comcast.net (678) 689-5964 Assist Volunteer Coordn day of race
Race Day Runners Chelsea Scarlett Chelsea_scarlett@gmail.com 678-644-4467 Support CEO, media, volunteer and health team leaders throughout event
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